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Scheduling & Calendar Integration

Less Back-and-Forth. More Bookings. Smarter Workflows.
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AI That Schedules Like a Pro (Without the Back-and-Forth)

Missed calls, lost leads, double bookings—calendar chaos is more than just a headache. It’s lost revenue. We build AI-enhanced scheduling systems that sync with your calendar, eliminate the friction of appointment booking, and give your team more time to focus on what matters.
 
At Theia Media, we integrate tools like Calendly, SavvyCal, Acuity, and Google Calendar with your CRM, forms, email marketing, and AI assistants—so scheduling becomes seamless, responsive, and smart.

What AI-Powered Scheduling Looks Like

We turn your calendar into an intelligent automation hub—saving hours every week and improving customer experience.

This Service Includes:

  • Booking flow design and customization
  • AI-powered confirmations and reminders
  • Integration with CRM, intake forms, and email/SMS tools
  • Auto-detection of calendar conflicts and buffer logic
  • Smart rescheduling, cancellation workflows, and notifications
  • Internal booking and team scheduling coordination
  • GPT integration for scheduling assistants or chatbot support
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Ideal for Businesses That Are Tired of Scheduling Headaches

If your team is wasting time sending links, playing phone tag, or forgetting follow-ups—you’re not alone. Manual scheduling drains productivity and leads to dropped balls.

With our AI-powered scheduling integration, we eliminate the bottlenecks and automate every step of the appointment lifecycle. No more double entry. No more “Did they confirm?” guesswork.

Everything just works—automatically.
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Too Much Time Wasted on Booking & Rescheduling

Back-and-forth emails are eating into your team’s day.
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No-Shows and Late Cancellations Hurt Your Bottom Line

You’re not collecting confirmations or sending reminders consistently.
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Team Scheduling Is Manual and Error-Prone

There’s no visibility across departments, calendars, or availability.
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Clients Forget Appointments Without Timely Follow-Up

You’re not sending the right reminders at the right time.
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Why Work With Theia Media

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Seamless Across Tools and Teams

We make your calendars, CRM, and email tools work together flawlessly.

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AI-Backed, But Human-Led

Smart reminders, GPT assistants, and logic you can trust.

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Tailored to Fit How You Work

No cookie-cutter workflows. Just smart automation that matches your team.

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Support From a Local Team Who Gets It

We understand small business pressure—and build to ease it.

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What This Service Covers

We audit your current scheduling setup, then implement and customize the perfect system with AI-powered enhancements.

What’s Included:

  • Setup and customization of scheduling platform (Calendly, Acuity, etc.)
  • CRM and email/SMS integration
  • AI-generated confirmation, reminder, and follow-up copy
  • Calendar conflict detection and smart booking logic
  • GPT assistant integration for inbound scheduling requests
  • Custom SOPs and team training
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What You’ll Walk Away With

You’ll gain a scheduling system that not only saves time, but also makes your business feel more professional, responsive, and easy to work with.

Your clients get clear, consistent communication. Your team gets fewer interruptions and better calendar visibility. And your bottom line benefits from fewer no-shows and smoother handoffs.

It’s not just automation—it’s business hygiene, upgraded.
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Smarter Scheduling Across Your Whole Team

Avoid double-bookings and delays with synced visibility.
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Fewer No-Shows, More Completed Appointments

AI reminders and follow-ups keep everyone on track.
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Admin Work That Takes Care of Itself

Let the system handle confirmations, cancellations, and prep.
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A Client Experience That Feels Smooth and Polished

Your clients feel taken care of from booking to show-up.
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Meet Us (By Appointment):
677 N Washington Blvd, Suite 45 Sarasota, FL 34236
Call: (941) 444-1945
Email: hello@theiamedia.agency
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